A board meeting agenda is a document which outlines the topics that the board should be paying attention to. The agenda for the board meeting should include the date the time and location of the meeting, as well as an outline of each topic to aid attendees prepare.
Board members are usually busy people who need plenty of notice to plan their schedules. Experts recommend a minimum of five to seven days as a reasonable timeframe to allow the proper preparation of board materials for meetings, including the agenda and other documents required.
The first item on the agenda for board meetings is usually an overview of progress since the last meeting, including milestones and key achievements as also missed targets and other issues that could require further exploration. The executive director could also present a summary of the current business outlook and highlight positive and negative trends.
After the report of progress all items that require to be voted on will be asked for a vote. These are typically resolutions that require a formal board decision and could be implemented as a new policy.
The next items on the agenda for the board meeting will likely to be an examination of the previous minutes and any actions that were decided upon during the previous meeting. It is crucial to ensure that all actions are recorded and followed through on, so these are detailed.