It is important to take minutes at board meetings so that you can keep a record of all activities. Minutes should contain the details of the discussions and decisions made as well as action items and resolutions.

A board secretary must ensure that the minutes are recorded accurately and without bias. To safeguard the company from any potential lawsuits even if the board is discussing controversial topics, a factual and neutral account is crucial.

All directors should receive draft minutes of the meeting for their initial review and corrections prior to when they are approved by the chair. Then, a revised version, which has been approved by the chair, may be distributed to any directors who require any follow-up questions on any matter before the minutes are approved.

It is crucial to include the attendance at the meeting of www.loveboardroom.com/what-is-business-continuity-planning-bcp/ each director as well as any other attendees who are present , but do not participate in decision-making. This ensures that any dissenting comments are not ignored or left unnoticed.

Note the order in which a particular agenda item was discussed. This will make it easier for a future meeting to keep track of any changes.

As the person in charge of taking minutes, it’s crucial to bring all required materials to the meeting. This includes a notebook, pen and power cable. You should also have another backup device in case your primary device fails or your pen stops working.